What Is Electronic Signature: Definition and How to Get it?

Electronic Signature is the authentication process.  As per the Law No. 5070, its legal validity is the same as the wet signature. It can be used for all kinds of transactions made electronically. It guarantees to the other party that the information, such as the same wet signature, is correct, valid, and the information sent has not changed. The signing process takes place with the certificates distributed by the authorized institutions. It is delivered to its owner with a smart card. The signature card is inserted into the smart card reader and logged into the system. 

Electronic Signature verifies the identity information of the sender in all transactions taking place electronically . The letter consists of characters and symbols. Contains information confirming the authenticity of identities. An electronic signature is created as a result of loading logical information into an electronic data. It may differ depending on the discarded text.

The electronic signature does not have the same validity as the wet signature only if:

  • Inheritance and transfer
  • Marriage
  • Where third-party testimony is deemed necessary
  • Real estate buying and selling transactions 

Except in these cases, electronic data will be considered valid. It will be considered as definitive evidence.

What is e-signature, how to get e-signature, electronic signature, technology, what is

How to Get Electronic Signature?

  • An application is made to Electronic Certificate Service Providers (ESHS) to obtain Electronic Signature authorization. These service providers are obliged to notify the Information Technologies and Communication Authority.
  • Identity check is mandatory. Identity control can be provided when installing the address or through a notary. 
  • An application contract is required for corporate applications.
  • TC Identity card in individual applications
  • Qualified Electronic Certificate (NES) user commitment is sent to the service provider. It is given only to real people. Institutions cannot receive this certificate. This certificate is valid for up to 3 years.

Must Have Electronic Signature

Encryptor: It is the tool used to prevent the access and reading of the information by others. In this way, it is not shared with anyone other than the information owner. Changing it is prevented. Encryption is the preparation of an algorithm with a mathematical formula for the transition of information from readable and accessible form to encrypted form. 

Read: Importance of Savings and Investment

Key: Used for encryption and decryption. When encrypting the key message, the secret key is used to decrypt it. 

What are the documents required to get an Electronic Signature?

Electronic Signature is provided by electronic transmitters. Communication institution and information technology department give approval. Two types of electronic signatures can be obtained:

Individual Electronic Signature: In order to obtain an individual electronic signature, the following documents must be completed: 

  • TC identity document belonging to the applicant, or
  • Original identity document with picture such as passport, driver’s license.
  • Application form
  • Electronic certificate commitment

Corporate Electronic Signature: In order to obtain a corporate electronic signature, the following documents must be completed:

  • The original copy of the activity document received in the last 6 months (taken from the Trade Registry Office)
  • TC identity document belonging to the applicant, or
  • Original identity document with picture such as passport, driver’s license.
  • Signature circular of the institution
  • Application form
  • Electronic certificate commitment
What is e-signature, how to get e-signature, electronic signature, technology, what is

What are the Features of E- Signature?

According to the Electronic Signature Law No. 5070, the properties determined for wet signature are as follows:

  • Just as the wet signature carries a legal result, the Electronic Signature has the same result.
  • It has the same proof power as a wet signature.
  • Signatures signed with secure electronic signature have the deed value.
  • They are considered as definitive evidence.
  • It has data integrity. Adding to and from the data is to prevent unauthorized modification.
  • It requires authentication and confirmation. Whether it is a real person is confirmed.
  • Can not be denied. To prevent rejection of transactions.

To run the Electronic Signature, you must have the necessary software program installed on your computer. You can purchase this software package. You can login with the installed certificate program. You can start using your electronic signature now. 

Where is Electronic Signature used?

An electronic signature is an application that facilitates our work in many areas in our lives. It enables us to handle our work remotely in transactions with many institutions. It saves time and effort. In the quarantine coronavirus days, many corporate or private company employees were forced to work from home. In this period, the importance of Electronic Signature was understood more. All company affairs and approvals were given by electronic signature. Once again, this practice makes life easier in every respect. Electronic signature has many application areas. Frequently used places:

  • In an e-government system
  • In registered electronic mail services 
  • In health application processes 
  • Electronic signatures are mandatory in public transactions. 
  • In all kinds of internet banking transactions
  • In commercial registry registration, in MERSİS project
  • In insurance transactions
  • In electronic archive processes
  • In all transactions with wet signature
  • In the transactions made with the tax office
  • In e-commerce orders
  • Agreement in
  • In voting processes made through digital media
  • Where a collective signature is required
  • In the digital marketing process
  • MKK E-company application
  • In signing the decisions of the Board of Directors etc.
  • In banking transactions
  • Social security institution applications, all kinds of exam application procedures
  • Passport application procedures
  • In service contracts

The procedure for the e-signature in countries may be different, please do research before you go further.

What is e-signature, how to get e-signature, electronic signature, technology, what is

What is NES (Qualified Electronic Certificate)?

The developing technology of today offers our life in every field. Handling and storing documents and documents were difficult to reach in case of need. However, today, our lives have become easier with the transfer of information and documents to digital media.

Read: How to Generate Innovative Ideas: Techniques to Generate Ideas

While digital data is making life easier, on the one hand, it can be easy for others to get information and documents, virus infection from unreliable sites, and access to private information if action is not taken. For these reasons, it is necessary to take the highest level of password and security measures. Qualified Electronic Certificate directive can be read and applied.  

Qualified Electronic Certificate; 

  • It is a smart card containing the personal information of the person, containing the name and surname and driver’s license information. 
  • It is prepared in accordance with the Electronic Signature Law No. 5070. 
  • This card is prepared with a USB port. 
  • It has a special encryption system. 
  • The person should not share their password information with anyone. 
  • The card also replaces the electronic signature representing the person. 

What is Electronic Signature?

Electronic Signature is also known as electronic or digital signature. It is an electronic process that is added to electronic data and performed for authentication purposes by establishing a logical connection with the data. The same law applies for transactions used instead of wet signatures.

How Many Years Are Electronic Signature Certificates Valid?

Electronic Signature certificates are valid for 3 years. You should renew your electronic signature when the electronic signature is about to expire. You can renew the duration by choosing the “Refresh” option from the application screen.

Similar Posts